The Antwi Group is seeking a highly organized, detail-oriented, and dependable Legal Operations Coordinator to join our Legal & Business Affairs Department.
Working under the direction of the Director / Manager of Legal & Business Affairs and Corporate Counsel, the Legal Operations Coordinator will support the administrative and operational functions of the department, helping ensure that legal matters, contracts, records, deadlines, outside-counsel relationships, invoices, corporate documents, and departmental workflows remain organized and properly documented.
The Legal Operations Coordinator will serve as an important administrative connection between Legal & Business Affairs and other departments throughout The Antwi Group.
This is a non-attorney position. The Legal Operations Coordinator will not independently provide legal advice or perform responsibilities requiring attorney licensure.
Key Responsibilities
- Coordinate day-to-day administrative operations of the Legal & Business Affairs Department.
- Maintain organized legal matter files and departmental records.
- Create and maintain matter-tracking records for assigned legal matters.
- Track legal deadlines, meetings, document requests, and required follow-up.
- Maintain departmental calendars and scheduling.
- Coordinate meetings involving attorneys, executives, employees, outside counsel, vendors, and other authorized parties.
- Prepare meeting materials and organize supporting documents.
- Maintain organized electronic and physical legal files.
- Support document-retention and legal-recordkeeping procedures.
- Assist with contract-administration workflows.
- Coordinate with the Contracts & Business Affairs Specialist regarding contract status and deadlines.
- Track outstanding documents, approvals, signatures, and other required actions.
- Assist with maintaining corporate records and entity documentation.
- Coordinate authorized document requests from internal departments.
- Assist attorneys with organizing documents for legal research, transactions, disputes, or other matters.
- Help organize materials for legal due diligence.
- Maintain approved outside-counsel contact and matter information.
- Coordinate administrative communications with outside counsel.
- Receive, organize, and track outside legal invoices.
- Assist Finance & Accounting with approved legal-expense documentation.
- Maintain legal-budget and expense-tracking information when assigned.
- Assist with preparing departmental reports and operational metrics.
- Help maintain legal templates, forms, checklists, and procedural documentation.
- Support implementation and administration of approved legal technology.
- Assist with electronic-signature and document-management platforms.
- Help maintain appropriate access permissions for legal records.
- Identify missing documentation or administrative issues and escalate them appropriately.
- Maintain strict confidentiality regarding legal matters, company information, contracts, employees, disputes, and business activities.
Legal Matter Management
The Legal Operations Coordinator may maintain records involving:
- Matter name
- Matter number
- Responsible attorney
- Responsible department
- Matter type
- Important deadlines
- Matter status
- Outside counsel
- Documents
- Expenses
- Required actions
- Completion status
The Coordinator should ensure that administrative information remains accurate and current.
Contract Operations Support
Working with the Contracts & Business Affairs Specialist, responsibilities may include:
- Contract intake
- Contract tracking
- Internal routing
- Signature coordination
- Executed-agreement filing
- Renewal calendars
- Expiration tracking
- Document organization
- Contract-status reports
Questions involving legal interpretation should be referred to authorized attorneys.
Corporate Records
The Legal Operations Coordinator may assist with maintaining authorized records involving:
- Company entities
- Formation documents
- Governance records
- Business registrations
- Corporate approvals
- Resolutions
- Officer information
- Authorized signatures
- Organizational records
- Other corporate documentation
Corporate records should be stored securely and made available only to authorized personnel.
Outside Counsel Coordination
The Legal Operations Coordinator may provide administrative support for relationships with approved outside attorneys and law firms.
Responsibilities may include:
- Maintaining contact information
- Scheduling meetings
- Opening internal matter records
- Sending authorized documents
- Tracking requested information
- Receiving legal invoices
- Organizing billing records
- Maintaining matter-status information
- Coordinating communications with internal personnel
The Coordinator should not independently direct legal strategy or provide substantive legal instructions unless specifically authorized to communicate instructions provided by company counsel.
Legal Billing & Expense Administration
Responsibilities may include:
- Receiving legal invoices
- Organizing invoices by matter
- Checking basic billing information
- Maintaining legal-expense records
- Tracking approved budgets
- Preparing expense reports
- Coordinating invoice documentation with Finance & Accounting
- Identifying missing billing information
- Maintaining outside-counsel billing records
Final approval of legal invoices should follow established company authorization procedures.
Legal Technology & Systems
The Legal Operations Coordinator may help administer approved systems involving:
- Contract management
- Matter management
- Document management
- Electronic signatures
- Legal billing
- Shared legal calendars
- Internal knowledge resources
- Reporting
- Legal templates
The Coordinator may work with IT & Digital Systems regarding technical access, security, backups, and system administration.
Reporting & Department Metrics
The Coordinator may help prepare reports involving:
- Open legal matters
- Contract volume
- Contract status
- Upcoming renewals
- Upcoming deadlines
- Outside-counsel expenses
- Legal department spending
- Matter status
- Document completion
- Department workload
Reports should be limited to authorized recipients and should protect privileged and confidential information.
Cross-Department Collaboration
The Legal Operations Coordinator may work with:
Executive Leadership — scheduling, authorized legal documentation, and corporate records.
Business Development — transaction documentation and legal workflows.
Finance & Accounting — legal invoices, expenses, and approved financial information.
Human Resources — authorized employment-related documentation.
Sales & Client Relations — contract workflows and document requests.
Marketing & Social Media — approved legal reviews and documentation.
Content & Media Production — releases, licenses, and production documentation.
IT & Digital Systems — legal technology, permissions, and security.
Operations & Administration — corporate records, vendors, and departmental administration.
Qualifications
- Bachelor’s or associate degree in Legal Studies, Business Administration, Paralegal Studies, Operations, Project Management, or a related field preferred.
- Previous experience in legal operations, legal administration, law-firm administration, corporate legal departments, contract administration, or related work preferred.
- Strong organizational and project-coordination abilities.
- Exceptional attention to detail.
- Strong document-management skills.
- Excellent written and verbal communication abilities.
- Strong calendar and deadline-management skills.
- Ability to manage multiple matters and priorities.
- Strong computer and productivity-software skills.
- Ability to work professionally with attorneys, executives, employees, and external professionals.
- Ability to maintain strict confidentiality.
- Ability to work independently and collaboratively.
Preferred Skills
Experience in one or more of the following is highly desirable:
- Legal operations
- Corporate legal departments
- Law-firm administration
- Matter management
- Contract management
- Legal billing
- Outside-counsel coordination
- Document management
- Electronic-signature platforms
- Project management
- Legal technology
- Corporate records
- Business affairs
- Entertainment or media businesses
- Microsoft Office or comparable productivity software
- Spreadsheet tracking
Non-Attorney Role
The Legal Operations Coordinator does not independently provide legal advice.
Questions requiring legal analysis, interpretation, strategy, or professional legal judgment must be referred to the Director / Manager of Legal & Business Affairs, Corporate Counsel, or other authorized attorneys.
Career Development
The Legal Operations Coordinator position provides professional experience across legal administration, contract operations, corporate records, legal technology, matter management, and business affairs.
A potential career path may include:
Legal Operations Coordinator → Senior Legal Operations Coordinator → Legal Operations Manager → Director of Legal Operations
Employees may also develop toward contract-management or business-affairs positions depending on their skills, education, and professional interests.
Confidentiality & Privilege
The Legal Operations Coordinator may have access to attorney-client privileged communications, contracts, disputes, employee information, financial information, corporate records, intellectual property, and other highly confidential materials.
The Coordinator must protect confidential and privileged information and follow instructions from authorized attorneys regarding the handling of legal materials.
Location
Poconos, Pennsylvania
The position may involve office-based work, legal administration, meetings, document management, contract coordination, corporate-record maintenance, and project-specific scheduling.
Availability requirements may occasionally vary depending on transactions, legal deadlines, contract closings, or significant company matters.
Employment Type
Full Time
Department
Legal & Business Affairs
Reports To
Director / Manager of Legal & Business Affairs / Corporate Counsel
About The Antwi Group
The Antwi Group is a growing organization operating across creative, entertainment, media, and related business sectors. Our teams bring together creative talent, technical expertise, management, financial discipline, technology, production, and business development to build projects and opportunities designed for long-term growth.
Application
Interested candidates should submit an application outlining their education, legal-administration or operations experience, project-coordination experience, document-management skills, and other relevant qualifications.
Applicants may also be asked to provide a résumé/CV, professional references, relevant certifications, or other information demonstrating their qualifications.
Applicants should not submit attorney-client privileged communications, confidential legal documents, proprietary contracts, or other materials belonging to current or previous employers, clients, or business partners.
The Antwi Group is an equal opportunity employer. We consider qualified applicants without regard to characteristics protected by applicable law.