The Antwi Group is seeking an organized, safety-focused, detail-oriented, and highly responsible Safety & Emergency Preparedness Coordinator to join our Security & Safety Department.
Working under the direction of the Director / Manager of Security & Safety, the Safety & Emergency Preparedness Coordinator will help develop, maintain, coordinate, and document workplace-safety and emergency-preparedness programs across The Antwi Group’s offices, studios, production spaces, common areas, and other assigned facilities.
The Coordinator will support emergency planning, evacuation procedures, drills, employee preparedness, safety inspections, incident documentation, emergency-contact information, training coordination, severe-weather procedures, and cross-department safety initiatives.
The position will work closely with Facilities & Property Management, Operations & Administration, Human Resources, IT & Digital Systems, and other departments to help maintain safe and prepared working environments.
This position requires strong organization, communication, documentation, situational awareness, professional judgment, and the ability to remain calm and organized when supporting emergency situations.
Key Responsibilities
- Support the company’s workplace-safety and emergency-preparedness programs.
- Maintain emergency-response procedures and related documentation.
- Help develop facility evacuation procedures.
- Maintain emergency-contact information.
- Coordinate scheduled emergency drills.
- Document drills and identify follow-up actions.
- Assist with workplace-safety inspections.
- Document identified safety concerns.
- Track corrective actions assigned to appropriate departments.
- Maintain safety and emergency-preparedness records.
- Coordinate approved employee safety training.
- Help maintain emergency communication procedures.
- Assist with severe-weather preparedness.
- Support fire-safety and evacuation preparedness.
- Help coordinate medical-emergency preparedness.
- Assist with emergency-supply planning.
- Maintain appropriate emergency-resource information.
- Support incident-reporting processes.
- Assist with reviewing safety incidents for potential preventive improvements.
- Coordinate with Facilities regarding physical hazards and building-safety concerns.
- Coordinate with Human Resources regarding employee safety education.
- Coordinate with Security personnel regarding emergency response.
- Help prepare safety notices and employee guidance.
- Monitor appropriate training and certification dates.
- Assist with business-continuity and emergency-recovery planning.
- Maintain confidentiality regarding safety incidents, emergency plans, facility information, and employee information.
Emergency Preparedness
The Coordinator may help maintain procedures for situations including:
- Fire
- Medical emergencies
- Severe weather
- Power outages
- Building evacuations
- Water leaks or facility damage
- Utility interruptions
- Security incidents
- Other appropriate emergencies
Plans should identify appropriate responsibilities, communication methods, evacuation procedures, emergency contacts, and escalation requirements.
Emergency Action Plans
Emergency plans may include:
- Emergency contact procedures
- Evacuation routes
- Assembly locations
- Employee responsibilities
- Visitor procedures
- Communication methods
- Emergency-services contact information
- Accountability procedures
- Accessibility considerations
- Post-incident procedures
Plans should be reviewed periodically and updated when facility or operational changes require revisions.
Evacuation Procedures
The Coordinator may help maintain evacuation procedures covering:
- Employees
- Visitors
- Contractors
- Artists
- Clients
- Production personnel
- Individuals who may require assistance
Evacuation procedures should prioritize life safety and appropriate coordination with emergency responders.
Emergency Drills
The Coordinator may help organize and document:
- Evacuation drills
- Fire drills
- Severe-weather exercises
- Emergency-communication tests
- Other approved preparedness exercises
Responsibilities may include:
- Scheduling
- Employee notification
- Coordination with department representatives
- Documentation
- Observation
- After-action review
- Corrective-action tracking
Drills should be conducted in a manner appropriate to business operations and applicable requirements.
Safety Inspections
The Coordinator may assist with reviewing:
- Emergency exits
- Exit signage
- Walkways
- Lighting
- Fire-safety equipment
- First-aid supplies
- Emergency equipment
- Trip hazards
- Storage practices
- Work areas
- Studios
- Production spaces
- Common areas
Specialized technical inspections should be performed by appropriately qualified personnel.
Hazard Reporting
Employees may report concerns involving:
- Blocked exits
- Water leaks
- Electrical concerns
- Damaged flooring
- Unsafe furniture
- Poor lighting
- Trip hazards
- Unsecured equipment
- Facility damage
- Other workplace hazards
The Coordinator should document concerns and route them to the department responsible for corrective action.
Corrective-Action Tracking
Safety issues may be tracked using information such as:
- Date identified
- Location
- Description
- Risk or priority
- Responsible department
- Assigned action
- Target date
- Current status
- Completion date
- Follow-up notes
The Coordinator helps maintain visibility but should not independently perform specialized repairs outside their qualifications.
Safety Training Coordination
The Coordinator may help organize training involving:
- Emergency procedures
- Evacuation
- Fire safety
- First aid
- CPR / AED
- Workplace hazard awareness
- Severe-weather preparedness
- Incident reporting
- Other appropriate safety subjects
Specialized instruction should be provided by appropriately qualified trainers where required.
Medical Emergency Preparedness
Responsibilities may include helping maintain:
- Emergency contact procedures
- First-aid kit locations
- AED locations where provided
- Emergency responder access information
- Trained personnel information
- Appropriate employee guidance
The Coordinator should not provide medical treatment beyond their level of training and authorization.
Fire & Life Safety
The Coordinator may work with Facilities & Property Management and qualified service providers regarding:
- Fire extinguishers
- Alarm systems
- Emergency lighting
- Exit signage
- Emergency exits
- Inspection schedules
- Evacuation information
Required inspections or servicing should be performed by appropriately qualified professionals.
Severe Weather Preparedness
Because operations are located in Poconos, Pennsylvania, preparedness planning may include:
- Severe thunderstorms
- Snow and ice
- Extreme cold
- Flooding or water-related events
- High winds
- Other significant weather conditions
The Coordinator may help maintain employee communication and facility-response procedures for weather-related disruptions.
Studio & Production Safety
The Antwi Group may operate environments involving:
- Recording studios
- Video-production spaces
- Photography areas
- Lighting equipment
- Cables
- Electrical equipment
- Production equipment
- Temporary setups
The Coordinator may help identify general workplace-safety concerns while coordinating specialized technical matters with appropriate departments.
Incident Documentation
Safety-related incident documentation may include:
- Date
- Time
- Location
- Individuals involved
- Objective description
- Immediate response
- Notifications
- Identified hazards
- Follow-up requirements
- Corrective actions
Records should be accurate, objective, appropriately protected, and handled according to company procedures.
Emergency Supplies
The Coordinator may help monitor appropriate emergency resources such as:
- First-aid supplies
- Flashlights
- Emergency communication equipment
- Batteries
- Approved emergency signage
- Other appropriate preparedness supplies
Procurement of supplies should follow company purchasing procedures.
Business Continuity Support
The Coordinator may assist Operations & Administration and other departments with preparedness for:
- Facility closures
- Utility interruptions
- Severe weather
- Building damage
- Technology interruptions
- Other operational disruptions
Responsibilities may include maintaining contact information, procedures, checklists, and recovery documentation.
Cross-Department Collaboration
Security & Safety Leadership — emergency strategy, incidents, and security response.
Facilities & Property Management — building hazards, fire systems, repairs, utilities, and facility safety.
Operations & Administration — business continuity and operational response.
Human Resources — employee training, communication, and workplace-safety matters.
IT & Digital Systems — emergency communications and technology continuity.
Legal & Business Affairs — compliance and significant safety matters where appropriate.
Audio Engineering — recording-studio safety.
Content & Media Production — production-space safety.
Qualifications
- Associate or bachelor’s degree in Emergency Management, Occupational Safety, Public Safety, Business Administration, Security Management, or a related field preferred.
- Previous experience in workplace safety, emergency preparedness, security, facilities, operations, emergency management, or related work preferred.
- Strong organizational and documentation abilities.
- Excellent written and verbal communication skills.
- Strong attention to detail.
- Strong professional judgment.
- Ability to coordinate training and preparedness activities.
- Ability to remain calm during emergencies.
- Ability to maintain accurate records.
- Strong computer and productivity-software skills.
- Ability to work effectively across departments.
- Ability to maintain confidential information.
Preferred Skills
Experience or training involving any of the following is highly desirable:
- Emergency preparedness
- Workplace safety
- Emergency management
- Business continuity
- Incident reporting
- Evacuation planning
- Fire safety
- First Aid / CPR / AED
- Safety inspections
- Training coordination
- Severe-weather planning
- Risk management
Relevant safety, emergency-management, First Aid, CPR, AED, or related certifications are a plus.
Professional Expectations
The successful candidate should demonstrate:
- Safety awareness
- Organization
- Reliability
- Professionalism
- Calm decision-making
- Strong communication
- Attention to detail
- Accountability
- Preparedness
- Strong follow-through
Career Development
A potential career path may include:
Safety & Emergency Preparedness Coordinator → Senior Safety Coordinator → Safety / Emergency Management Manager → Director / Manager of Security & Safety
Employees may also develop toward occupational safety, business continuity, emergency management, risk management, or facilities safety.
Confidentiality
The Coordinator may have access to emergency plans, incident information, facility layouts, employee information, emergency contacts, security procedures, and other sensitive company information.
Such information must only be accessed and shared for legitimate, authorized business and safety purposes.
Location
Poconos, Pennsylvania
This is primarily an on-site position involving company offices, studios, production spaces, common areas, and other assigned facilities.
Emergency drills, severe weather, company events, incidents, or other safety requirements may occasionally require evening, weekend, or irregular-hour availability.
Employment Type
Full Time
Department
Security & Safety
Reports To
Director / Manager of Security & Safety
About The Antwi Group
The Antwi Group is a growing organization operating across creative, entertainment, media, and related business sectors. Our teams bring together creative talent, technical expertise, management, financial discipline, technology, production, operations, and business development to build projects and opportunities designed for long-term growth.
Application
Interested candidates should submit an application outlining their education or training, workplace-safety, emergency-preparedness, security, facilities, operations, or related experience and other relevant qualifications.
Applicants may also be asked to provide a résumé/CV, professional references, First Aid / CPR / AED certification, emergency-management or safety certifications, or other relevant credentials.
Candidates with developing professional experience may be considered if they demonstrate excellent organization, safety awareness, communication, professionalism, sound judgment, and a strong interest in emergency preparedness.
Applicants should not submit confidential emergency plans, security procedures, incident records, facility-security information, or proprietary materials belonging to current or previous employers.
The Antwi Group is an equal opportunity employer. We consider qualified applicants without regard to characteristics protected by applicable law.